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JULY 4th, 2020

Somerset Board of Directors


  1. Dear Fellow Cooperators,

    Thank you for your patience regarding this year’s delayed opening. We want to share a few updates.



            1     General meeting to be held at 11 am in the Pavilion on Sunday, July 26, 2020.

        2.    Election meeting to be held at 11am in the Pavilion on Sunday, August 16 , 2020.

        3.    Lina & Jay Khait have sold their unit to Christina & Johathan Gelber

        4.    Sophie Boudreau has sold her unit to Taina Prado and Luis Litardo.

        5.    Tammy Werkmeister has stepped up to replace Sophie Boudreau.

        6      Maureen Bock has resigned and will not be replaced.


Welcome Tammy! Thank you Sophie and Maureen for your years of service on the board.


We also welcome our new buyers - Christina & Jonathan Gelber and Taina Prado & Luis Litardo!


We would like to thank Holly & Luis Velasco for their work in Marcie’s garden.


Big thanks to Hubert Legutko (and his friend), Pat Moffat and Frank McMahon for getting the dock and swim platform in place.


Reminders:


  • Household trash goes across the street in the dumpster - if boxes are part of your trash, please break them down before disposing them to keep the dumpster from losing space and overflowing
  • Bulk items get discarded in the dumpster that is kept on the grounds for a week or two - a second bulk dumpster is coming soon - this is for Bulk items only - which also requires some breaking down. Please pack this dumpster tight, do not simply throw your stuff over the side...walk your stuff in and pack it in.


Parking:


  • Loading and unloading by your property is always permitted - please then park in our lot across the street and reserve our designated spots around the property for the cooperators who need them most.


*** One car per unit is permitted to stay in one of our designated spots according to last seasons’ vote regarding parking.


  • Driving motorcycles or motorized bikes around the premises is not permitted.


*****PLEASE KEEP FOLLOWING NYS GUIDELINES REGARDING SOCIAL DISTANCING TO KEEP US SAFE*****




SOMERSET IS OPEN FOR 2020 SEASON!!



_____________________________________________________________________________________________________________________________________________________________


MEETING MINUTES

Somerset Leisure Homes Cooperative

Teleconference Meeting May 30 2020 12PM EST

 

Board Members in attendance

 


Maureen (Sissy) Bock

Sophie Boudreau                  

Arthur Miller        

Chris Napolitan           

Vanessa McMahon              

Leslie Penn                           


 

 

SOMERSET IS OFFICIALLY OPEN FOR THE 2020 SEASON!

 

Please remember:  Minutes and all current pertinent information can be found on our website:  307sylvan.com

 

Thank you to all cooperators who are keeping their maintenance payments current!  As Board members and neighbors, we should all appreciate how important this is and recognize one another!

 

MINUTES

 

The Board is still waiting to hear back from the County/State to officially confirm we are in accordance to open on June 1, 2020.  The Dept of Health water testing has been completed and the sample was approved.  The water supply has been chlorinated for the season.  (Opening and testing the water system took approximately 10 days.  This was noted and is recorded for consideration in upcoming season planning.)

 

Also, in line for opening and start of season 2020:

 

·        Water turn -on is complete.

·        Next landscaping is scheduled for June 3rd.  Remaining tree debris and leaves will be removed over the next few visits. 

·        Trash dumpster is in place and bulk dumpster will be delivered week of June 15th.

·        Laundry rooms are open. There is a problem with dryer(s) in back laundry room and service has been called.   Lower laundry room is being checked. 


Please bring your own wipes/cleansers to wipe down the laundry areas before and after their use.  It is not feasible for the cooperative to provide these.  Thank you.

·   

         Lake is due to be cleaned week of June 15th.

·        Gravel to fill potholes is being delivered and Rob will work on fixing these.

·        Two companies, Adams Fence and Mid-Hudson Fence, will be meeting with Maureen Bock to inspect our fence and provide recommendations/estimates for alternatives to the white wood picket. Maureen is also meeting with Lehigh, the company who did our sanding/plowing last winter, to discuss possible contracting for next winter’s season.

·        Property lights are ON. 

 

 

 

DISCUSSION AND ACTION ITEMS:

 

 

4.  Unit issues / Repair requests

            a.   12AD = VRI has made all necessary repairs resulting from turning on this unit’s water in error.  The addition of a screened porch is planned for this unit.  The porch includes an overhanging roof and will be 240 square feet.  This addition will incur 50 new shares (maintenance increase of $500/quarter).  Owner notified by email.

            b.  109 addition:  The Board has not yet received any further paperwork or scaled drawings of proposed changes. 

            c.  10AD – two valves were replaced (leaking) following water turn-on.

            d.  Some requests have been tendered to assist with repairs and these are presently under consideration.

 

A motion was tendered at this point to earmark as a budget item 9K increase from last year for structural repairs for which the coop may be found responsible.  No vote was officially taken as yet.  See Treasurer reporting below.

 

TREASURER

 

Arthur reports the coop’s current account holds @179K.  91K in CD accounts and 87K in checking.  An increase of 11K was collected this year from maintenance hike and including tenant rental.  9K is remaining unallocated from increase.

 

NEXT MEETING:  TELECONFERENCE June 27, 2020

 

 

BE CAREFUL.  STAY SAFE. 

 

Leslie Penn

Secretary

Board of Directors

Somerset Leisure Homes


 

OPERATING GUIDELINES FOR SEASON 2020

 

The Somerset Board is looking forward to the opening of our community for the season as are the rest of the cooperators.  In order for this to be a season of relaxation and safety for all of us, the Board expects and trusts that all cooperators will abide by NYS recommendations for COVID19 prevention. 

 

For our purposes, this includes:

 

·        The wearing of facial coverings/masks when out of our bungalows, and off of our immediate bungalow property.

·        Social distancing of a minimum of 6 feet between all people who do not live in the same bungalow. (The wearing of face coverings does NOT eliminate this need for physical distance.)

·        Frequent hand-washing/sanitizing is strongly recommended – particularly if you have left the area of your own bungalow.

·        No communal gatherings will be held for the immediate future, either by the cooperative as a whole, or by individual cooperators. 

·        Laundry rooms at Somerset will be opened.  They are to be used by only one cooperator (and members of family sharing their bungalow) at a time.  Vinyl gloves are recommended when handling the surfaces of laundry equipment.  Please bring wipes or sanitizer to clean equipment after it has been used.. We request that dry laundry be taken back to the cooperator’s bungalow for folding.

·        At opening, the play equipment, basketball hoops, pole barn and public bathroom will be off limits.  The board will continue to assess the situation and determine the safest way to slowly open those areas. 

·        Regardless of what “public areas” are open, social distancing will apply to all public areas, including the beach and swimming areas.

We, as a board, and as your neighbors, do not anticipate any flouting of these guidelines, in the spirit of communal living and good citizenship.



May 16 2020 

Board Meeting Minutes


Somerset Leisure Homes Cooperative

Teleconference Meeting May 16 2020 12PM EST

 

Board Members in attendance

 


Maureen (Sissy) Bock

Sophie Boudreau                   

Alison Fellegara

Arthur Miller        

Chris Napolitan             

Vanessa McMahon                

Leslie Penn                             

 

Please remember:  Minutes and all current pertinent information is posted on our website:  307sylvan.com

  

The Board is waiting to hear back from the County/State officials to confirm that we are in accordance to open on June 1, 2020.  A water sample has been submitted by our water company, VRI, and we are awaiting that determination as well.   Our expectation is that this last step pre-opening will go smoothly.

 

Also, in line for opening:

 

·       VRI will begin water turn-on as soon as the above clearances have been received.

·       Landscaping (spring clean-up) is scheduled for the week of May 18th and a regular bi-weekly mowing schedule begins June 1.

·       Trash dumpster will be delivered to the parking lot on 5-29.  This dumpster is for regular trash only.

·       Laundry rooms and all back-area lighting will be open and turned on 5-29. Change from previous Minutes:  Please bring your own wipes/cleansers to              wipe down the laundry areas before and after their use.  It is not feasible for the cooperative to provide these.  Thank you.

 

 

 

 

DISCUSSION AND ACTION ITEMS:

 

1.  Recommendations and rules for Somerset operation for the 2020 season (pandemic guidelines):

 

Please be sure to read carefully and most importantly to OBSERVE these recommendations and act accordingly, for your personal safety and the safety of your family and your neighbors.

 

2.  Additional $200 for roofing/fascia

 

One of the units sold last season, was seriously neglected by its previous owner.  The new owners elected to use their own contractor to replace the roof and an agreement was made at the time for roof labor (as is standard) to be covered by the cooperative.  A request was submitted to the coop for an additional $200 due to some additional repairs to the new roof.  A Board majority voted to maintain the original agreement amount of $1800.00.

 

With respect to the above issue and similar issues that have occurred in the past:  Cooperators are required not only to pay their maintenance in a timely manner, but to MAINTAIN THEIR UNIT in satisfactory condition, both inside AND outside, at all times.   To this end, coop representatives are permitted, in fact are mandated, to inspect units and to appropriately insist upon completion of any needed maintenance.  This important responsibility has been overlooked for many years, resulting in units in bad repair either being ignored or being sold in poor condition.  The Board has agreed that this is an untenable situation as it leads to new owners believing the coop has the responsibility to pay to fix issues that were caused by  unit owner neglect.

 

The Board has agreed that a strong policy of enforcing physical maintenance requirements is to be revisited and one established, would be upheld, and that rules governing sale transactions will be updated to potentially require inspections by new owners and documents which ensure understanding by both buyer and seller of what their responsibilities relating to the sale will entail.  This will ameliorate the misunderstandings that occur during sales and will also allow us to look around and see well-maintained units throughout our community!

 

3.  Broken Fences and interim property maintenance

 

Rob has been clearing downed branches, gutters, etc.  He will continue to do so as we get ready to open and will also fill any potholes in the dirt road.  He and a colleague are going to provide an estimate to the Board for pruning the trees that run along the path to the lower laundry room, behind unit # 1106.  They would also prune the one tree that overhangs the road at that location

 

 

4.  Bathroom / Community Room Upgrade Planning

 

As soon as feasible, measurements of the public bathroom and community room (not available for use at this time due to health situation) will be taken in preparation for getting bids on upgrading these buildings.  The tentative plan for the bathroom is for two toilet stalls, one large commercial-style sink for handwashing and for party cleanups, etc., a changing room and small utility closet for supplies.  We are also including changing the existing stairs to a ramp for ease of use for all cooperators and for enhanced safety with wet or bare feet.  This is not intended for wheelchair use only to make access to the bathroom safer and easier for all cooperators.

Hopefully, some upgrades can be made to the community room, allowing for its use for board meetings and other events.

 

 

 

NEXT MEETING:  TELECONFERENCE MAY 30, 2020


PLEASE REVIEW OPERATING GUIDELINES BELOW AND NOTE ANY UPDATES!

 

BE CAREFUL.  STAY SAFE. 

 

Leslie Penn

Secretary

Board of Directors

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 May 2 2020

MINUTES AND OPERATING GUIDELINES

PLEASE READ ALL


MEETING MINUTES

Somerset Leisure Homes Cooperative

Teleconference Meeting May 2 2020 12PM EST

 

Board Members in attendance

 


Maureen (Sissy) Bock

Sophie Boudreau                   

Alison Fellegara

Arthur Miller        

Chris Napolitan             

Vanessa McMahon                

Leslie Penn                             


 

Please remember:  Minutes and all current pertinent information is posted on our website:  307sylvan.com

 

NOTE:

 

The Board sadly announces the passing of Dottie Hirschberg and Nora Frawley. 

 

Dottie was at Sylvan lake as a kid and brought her own sons (Mark, Scott and Dane) to the place she loved so that they could enjoy the lake and the Somerset community as much as she did. She was best known for her sense of humor and an infectious laugh.

 

Nora is the mother of Kathy Fellegara and Brendan and Brian Frawley, all of whom, including their mom, have been Somerset neighbors of longstanding. 

 

MINUTES

 

A meeting of the Board was conducted via teleconference on Saturday, May 2, 2020.  This meeting followed our last meeting of April 11, 2020.

 

As indicated in our last minutes, we are not permitted to open until the end of May.  Our meeting was conducted assuming that there will not be a continuance of the prohibition and that we will be able to open by June 1st or shortly thereafter.  The Board will meet again on May 16th to assess the situation at that time.  Everyone cross your fingers!

 

DISCUSSION AND ACTION ITEMS:

 

1.  Recommendations and rules for Somerset operation for the 2020 season (pandemic guidelines):

The Board is assembling guidelines for conduct and operations during this uncharted season.  The final posting is attached to these minutes.

Please be sure to read carefully and most importantly to OBSERVE these recommendations and act accordingly, for your personal safety and the safety of your family and your neighbors.

 

2.  Mowing and Property Clean-ups:

What vendor will be conducting our clean-ups (spring and autumn) and our summer mowing, trimming etc. is under consideration.  Sissy will be talking to the company (Lehigh) who did the winter plowing as they are a lawn maintenance company in the summer season.    If their bid is lower than Jesse Greco (last years company) then we will likely use them this year or try to find another company.  We are tendering a negotiated offer to Jesse to try and retain his services.  We will submit the list of all tasks performed last year to get as fair a comparison as possible between vendors.

In any event, whatever company is selected will hopefully be conducting the spring clean-up by the middle of May in order to have the property in good shape for opening.

 

2a.  Broken Fences and interim property maintenance


Rob will be doing some necessary repairs to the fence along the road frontage as well as painting the tank shed.  He will be working roughly 15-20 hours/ week.  The shed holding the recently painted water tank will be scraped and painted as well. There is some bush removal to be done but there are constrictions as to when this can happen.

The Somerset truck may need a new battery.  Rob is looking into this for us and we will replace the battery if required.


2b. Cleaning the lake


The permit for the lake is active but DEP sets the date after which the lake can be cleaned as this relies on the timing of the fish spawn season.  We are unsure of how the lake cleaning would work and what it would cost if Camp Kinder Ring does not open for the season as we work in partnership with them on the lake. There should be more definitive information about this as the month of May moves on.  We will revisit this at next meeting May 16.

 

 

3.  Treasurer and Finances:


The maintenance for May is of course not all received yet.  We have spent less money so far this year but at this time are down $13K.  Quarterly maintenance collection is roughly $47K/quarterly billing (total $208K/annum) and $5K/quarter tenant rental ($20K/annum).  The June meeting should give us a better financial picture as this follows the May maintenance income collection.

 

A motion was made and passed at this point to establish certain changes to our billing and collection methods:


            1.  Examine all possible methods of electronic or automated maintenance payments.  Although Zelle cannot be used with commercial accounts, there should be other ways to simplify payment collection and hopefully lessen the number of late payments.   We will look into credit card usage, other electronic wallets, etc.


            2.  A collection process will be put in place to immediately follow maintenance due dates with collection attempts,  appropriate late charges permanently added to maintenance accounts and when necessary, collection fees  We are a small cooperative and must be able to count on all cooperators and neighbors making their payments in full and on time with rare exceptions.

 

NEXT MEETING:  TELECONFERENCE MAY 16, 2020

 

 

BE CAREFUL.  STAY SAFE. 

 

Leslie Penn

Secretary

Board of Directors

Somerset Leisure Homes


 

OPERATING GUIDELINES FOR SEASON 2020

 

The Somerset Board is looking forward to the opening of our community for the season as are the rest of the cooperators.  In order for this to be a season of relaxation and safety for all of us, the Board expects and trusts that all cooperators will abide by NYS recommendations for COVID19 prevention. 

 

For our purposes, this includes:

 


      ·       The wearing of facial coverings/masks when out of our bungalows, and off of our immediate bungalow property.


      ·       Social distancing of a minimum of 6 feet between all people who do not live in the same bungalow. (The wearing of face coverings does NOT eliminate              this need for physical distance.)


      ·       Frequent hand-washing/sanitizing is strongly recommended – particularly if you have left the area of your own bungalow.


      ·       No communal gatherings will be held for the immediate future, either by the cooperative as a whole, or by individual cooperators. 


      ·       Laundry rooms at Somerset will be opened.  They are to be used by only one cooperator (and members of family sharing their bungalow) at a time.          Vinyl gloves are recommended when handling the surfaces of laundry equipment.  Also, sanitizing wipes or products will be supplied for wiping down         the equipment before and after use. UPDATE:  PLEASE SUPPLY YOUR OWN WIPES OR DISINFECTANT FOR THE LAUNDRY ROOM.  We request that dry laundry be taken back to the cooperator’s bungalow for folding.


      ·       At opening, the play equipment, basketball hoops, pole barn and public bathroom will be off limits.  The board will continue to assess the situation and d         determine the safest way to slowly open those areas. 


      ·       Regardless of where you are on the grounds, social distancing will apply to all public areas, including the beach and swimming areas.


        We, as a board, and as your neighbors, do not anticipate any flouting of these guidelines, in the spirit of communal living and good citizenship.  




      April 2020 BOARD LETTER, MINUTES AND COUNTY MANDATES BELOW.  PLEASE READ ALL.

       

       

      April 11, 2020

       

      Dear Cooperators,

       

      I hope this letter finds you healthy. There has been a lot of debate and discussion over the last few weeks regarding the activation of our water system as it usually marks the beginning of another season.  Unfortunately, we have currently been mandated to remain inoperative until at least May 30, 2020.

       

      Posted below this letter and current minutes, please find the Public Health Order document which was forwarded to us from Mike McCormack. Mr. McCormack is a public health engineering technician for The Dutchess County Department of Behavioral and Community Health with whom the Board has been in close contact to monitor the ongoing situation.

       

      Please be mindful of the second to last paragraph as it pertains to us as a cooperative. Also be aware of the last paragraph whereby it states that any violation of this order may result in civil or criminal prosecution. The Board of Directors will not be responsible for any fines incurred by individuals who take it upon themselves to disobey the order.

       

      Once the Department of Health gives permission to VRI to activate the water, we will be notified, and the process will begin. Let’s hope that the anticipated date of May 30 keeps. If you have any questions or concerns don’t hesitate to contact us. Please be advised that despite our delayed opening, the quarterly maintenance still must be paid in a timely fashion for us to maintain the grounds and pay our taxes. Thank you for your anticipated cooperation during these troubled times.

       

      Best Regards,

       

      Sophie Boudreau

      Maureen Bock

      Alison Fellegara

      Arthur Miller

      Vanessa McMahon

      Chris Napolitan

      Leslie Penn

       

      Board of Directors

      Somerset Leisure Homes


       

      MEETING MINUTES

      Somerset Leisure Homes Cooperative

      Teleconference Meeting April 11 2020 12PM EST

       

      Board Members in attendance

       


      Maureen Bock

      Sophie Boudreau                   

      Alison Fellegara

      Arthur Miller   

      Chris Napolitan                      

      Vanessa McMahon                

      Leslie Penn


      MINUTES

       

      A meeting of the Board was conducted via teleconference on Saturday, April 11, 2020.  This meeting was the 2-week follow-up agreed upon on March 29th.

       

      As some of you may already know, Dutchess County has passed an ordinance ordering seasonal limited residence communities to remain closed until May 31st, 2020.  The documents received from the County and Health Department are posted on our website at

      307sylvan.com.  These were posted April 9th shortly after they were received.  It was acknowledged by all Board members at the outset of this meeting that the decision is clearly now out of our hands and the property must remain closed to seasonal residents until end of May as indicated. 

       

      It is important for everyone to note that MAINTENANCE MUST BE PAID AS USUAL no matter when we open this season.  We will be paying to open and close at some point and there is standard upkeep that must continue regardless of whether we are able to use the property or not.  Sadly, those tasks still need to be completed and annual expenses need to be paid. 

       

      In order to keep the above-mentioned expenses down, we are hoping to be able to limit some of the work to smaller areas and use Rob for these tasks.  We will be contacting local officials to determine whether this plan is in accordance with the current rules since he is a solitary contractor.  Either way, we plan to delay the major clean-up of the property until shortly before we schedule our opening.

       

      Of course, the laundry rooms are not open, there is no water, much of the electric and lighting is not on and there is no dumpster.   

       

      This is an uneasy and unusual time for all of us.  We will keep everyone aware of any information or updates that are forthcoming.  Please reach out if you have a question or email 307sylvan@gmail.com.

       

      BE CAREFUL.  STAY SAFE.  




      APRIL 9TH UPDATE    PLEASE READ (2) DOCUMENTS BELOW



      STATE OF NEW YORK 

      DUTCHESS COUNTY DEPARTMENT OF BEHAVIORAL & COMMUNITY HEALTH 


      In re: 2019-Novel Coronavirus (COVID-19) 

      STANDING COMMISSIONER'S ORDER FOR SEASONAL FACILITY RESTRICTIONS 

      Pursuant to Section 1303(3) of the New York State Public Health Law, 

      and Sections 10.6 and 2.5 of the Dutchess County Sanitary Code. 


      WHEREAS, on January 30, 2020 the World Health Organization designated the COVID-19 outbreak as a Public Health Emergency of International Concern, advising that further cases may appear in any country; 

      and 

      WHEREAS, on January 31, 2020, Health and Human Services Secretary Alex M. Azar II declared a public health emergency for the entire United States to aid the nation's healthcare community in responding to COVID-19; and 

      WHEREAS, as of March 7, 2020, Andrew Cuomo, the Governor of the State of New York, declared a State of Emergency by Executive Order 202 as a result of the spread of COVID-19 in the State of New York; and 

      ar 

      WHEREAS, as of March 13, 2020, Donald Trump, the President of the United States of America, declared a National Emergency as a result of the spread of COVID-19 in the United States; and 

      WHEREAS, as of March 13, 2020, Marcus Molinaro, the Dutchess County Executive, declared a State of Emergency for Dutchess County based on an increase number of confirmed cases of COVID-19 in Dutchess County; and 

      WHEREAS, New York Public Health Law Section 1303(3), and Sections 10.6 and 2.5 of the Dutchess County Sanitary Code empower the Commissioner of the Dutchess County Department of Behavioral & Community Health, hereby referred to as the "Commissioner of Health” to impose certain restrictions deemed necessary to protect the safety and health of the people of Dutchess County. 

      IT IS HEREBY ORDERED, that all children's camps in Dutchess County be closed effective April 10, 2020 and shall remain closed until May 30, 2020 or a later date as determined by the Commissioner of Health; and 

      IT IS FURTHER ORDERED, that it shall be prohibited to allow the operation of any children's camps in Dutchess County effective April 10, 2020 and until May 30, 2020 or a later date as determined by the Commissioner of Health; and 

      IT IS HEREBY ORDERED, that all campgrounds in Dutchess County that require a permit to operate under part 7-3 of the New York State Sanitary Code shall be closed effective April 10, 2020 and shall remain closed until May 30, 2020 or a later date as determined by the Commissioner of Health; and 

      IT IS FURTHER ORDERED, that it shall be prohibited to allow the use of any camping cabins, camping units or campsites on any campground in Dutchess County as defined in part 7-3 of the New York State Sanitary Code effective April 10, 2020 and until May 30, 2020 or a later date as determined by the Commissioner of Health; and 

      IT IS HEREBY ORDERED, that all seasonal temporary residences in Dutchess County that require a permit to operate under part 7-1 of the New York State Sanitary Code shall be closed effective April 10, 2020 and shall remain closed until May 30, 2020 or a later date as determined by the Commissioner of Health; and 

      IT IS FURTHER ORDERED, that it shall be prohibited to allow the use of any seasonal temporary residences in Dutchess County as defined in part 7-1 of the New York State Sanitary Code effective April 10, 2020 and until May 30, 2020 or a later date as determined by the Commissioner of Health; and 

      IT IS FURTHER ORDERED, that all seasonal bungalow communities and cooperatives in Dutchess County shall be closed effective April 10, 2020 and until May 30, 2020 or a later date as determined by the Commissioner of Health. 

      IT IS FURTHER ORDERED, that violation of this Public Health Order may result in civil penalties or criminal prosecution. 



      DATED:                April 8th, 2020


      ANIL K. VAIDIAN, MD, MPH, COMMISSIONER

      DUTCHESS COUNTY DEPARTMENT OF BEHAVIORAL & COMMUNITY HEALTH


      -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

      MEMORANDUM

      Department of Behavioral & Community Health

      DATE:               April 8, 2020


      TO:                  Owners and operators of children's camp, campgrounds,

      seasonal temporary residences and seasonal communities


      FROM:            Anil K. Vaidian, MD, MPH, Commissioner


      RE:                 Children's camps, campgrounds, seasonal temporary residences, and seasonal

      communities


      The Department of Behavioral & Community Health continues to monitor and respond to the COVID-19 outbreak in Dutchess County. To help prevent the spread of COVID-19, control measures have been implemented, such as social distancing, the prohibition of gatherings, the closure of schools and nonessential businesses, non-essential workers have been ordered to work from home, and restaurants and bars have been restricted to take-out and delivery service only.


      In an effort to further protect the health of the residents of Dutchess County and that of the occupants and employees, all camgrounds, children's camps, seasonal temporary residences, and seasonal communities such as co-ops located in Dutchess County must be closed. The attached Order is effective April 10th through May 30th however the situation will be monitored closely and the decision to lift the restrictions will be continually evaluated as the the situation evolves.


      For children's camps, campgrounds and seasonal temporary residences permitted by this Department, application packets may have already been sent out. To avoid delays or a backlog in the permitting process when these restrictions have been lifted, we ask that operators of such facilities submit their applications, fees, and any additional documentation necessary as soon as they are ready. We will process the paperwork and withhold cashing the checks until the restrictions have been lifted and you have confirmed that you wish to proceed with the operation.

      For seasonal facilities who are also regulated as public water systems, was ask that facility operators submit the public water system seasonal startup certification form as normal so that they may be processed and ready to open when the restrictions have been lifted. Facilities who have already received a permit to operate their water system are not excluded from these restrictions.

      Attached is a copy of the Commissioner's Order. We hope that the outbreak will subside and that operations will be allowed to operate this year. Please accept our sincere apology for this inconvenience. There may be specific cases that warrant additional review on a case by case basis by the Commissioner. If you have questions related to the operation of facilities permitted by this Department, you may contact us at (845) 486-3404. Thank you.


      --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

      Somerset Leisure Homes, Inc.

      307 Sylvan Lake Road Hopewell Jct., NY 12533


      April 3, 2020


      Dear Co-operator:


      We are saddened to hear that you feel we aren’t handling this situation as well as it could be. We understand your frustration; we are frustrated too.We are trying, as you stated “these are unprecedented times”. 


      We are monitoring the situation, currently there is a 14 day non-essential travel order in place by the Governor. We have reached out to several municipalities that include the Town of Beekman, The Dutchess Department of Health and the Governor’s office. We heard from the town of Beekman here is that response.


      “Maureen,

       I just received guidance from Dutchess County concerning your request to open in April. The County would like you to delay opening as this would violate the Stay Home instructions from the State. Additionally, it would be difficult to enforce public gathering restrictions at this time.

       We appreciate your cooperation as we all navigate through these very difficult times.


       Kind Regards,


       Mary B. Covucci

      Beekman Town Supervisor

      4 Main Street, Poughquag, New York  12570

      845-724-5300, ext 225”


      We are still waiting to hear back from Dutchess DOH and The Governor’s office. We will keep you up to date, as this Global Pandemic changes daily. 


      We as a Board are doing what we believe is in the communities’ best interest and we can all do are part to keep each other safe and healthy! 


      We will be meeting again on Saturday April 11th, 2020 and will update you again. 

      Hopefully we as a community/nation/world, will get control of this and someday return to some normalcy. 

      Be well and please stay safe. 


      Maureen Bock and the Somerset Board of Directors. 



      Letter from the Board re: 2020 Season Status

      Sunday, March 22, 2020

      To All Somerset Cooperators:


      As you are aware, the Rules and Regulations of Somerset Leisure Homes state that the community will open for the season “on or about April 15.”  Normally, a deviation from April 15 is due to unseasonably cold weather.


      Currently, we are all in an abnormal situation.


      The Board of Directors held a meeting this afternoon via Zoom.  Currently, New York State is under a directive to curtail unnecessary travel.  The board will meet again on April 11 to reassess the situation, and determine an appropriate date for opening.   

      Thank you for your understanding and patience under very trying circumstances for everyone.


      Christine Napolitan

      for the Board of Directors of Somerset Leisure Homes


      BOARD MINUTES 


      BOARD MEETING MINUTES RE: 2020 OPENING 


      1. Somerset Leisure Homes Cooperative
        Teleconference Meeting 3-29-20 12PM EST
        Board Members in attendance

        Sissy Bock
        Sophie Boudreau
        Alison Fellegara
        Not present: Arthur Miller
        Chris Napolitan
        Vanessa McMahon
        Leslie Penn

        MINUTES

        A special meeting of the Board was conducted via teleconference on Sunday, March 29, 2020. As of this date, the Covid-19 pandemic is active everywhere and teleconference was the safest route to the Board conducting a meeting.
        Several telephone calls had taken place since the beginning of February discussing the opening of Somerset for the 2020 season. As the crisis worsened, obviously many questions about when/if closing would happen were at the forefront of everyone’s mind and there were numerous scenarios and problems discussed. The teleconference was then scheduled so that these items could be brought to the table and the situation could be assessed by all.
        The subject of safety and adherence to state and federal travel and safety guidelines was prominent in the Board discussion. Other items brought up for consideration were:

      2. o Possible leaks in bungalows if owners are not in attendance and bungalow is opened
        o Safety: How to keep children from using public areas
        o How much difficulty would there be for owners to keep their maintenance current?
        o Will owners respect the health guidelines currently in place in the areas from which they are traveling (ie, NYC)
        o Guidelines strongly advise against unnecessary travel in the tri-state area

        Numerous considerations were discussed and considered. All Board members were equally concerned with the rights of owners to use the Somerset property and the unprecedented and dangerous time in which we now find ourselves.

        Ultimately, the following decisions and votes were taken:

        • 1. We are aiming to open on or around April 15 but acknowledge the current climate for travel and sheltering in place and any new restrictions might need to be considered. The Board will meet again by teleconference prior to that date and consider the timing of an April 15 opening according to what the status of the pandemic and what government recommendations are at that time.
          • 2. We will set a wait/see condition with VRI for the water turn-on.
          • 3. We will postpone the property clean-up originally scheduled for mid-April and delay it to a time closer to the eventual opening date.
          • 4. If it is necessary, the Board will continue to consider the situation at two-week intervals until such time as the way is clear.
          • 5. When we do open, all public areas will be UNAVAILABLE for use. The children’s playground, pole barn and lake bathroom will all be closed for the season or until such time they are deemed completely safe.

       

       

       

      Welcome to


      Somerset on Sylvan Lake


      Image About the company 1

      Our mission for 2020

      Polishing the jewel.  Repairs.  Renovations.  Updates.  Let's look beautiful and run smoothly!

      Neighbors

      Live with each other.  Act as friends and neighbors.

      Respect & Courtesy

      What should it say here, folks?  This is your message board.  Lets hear it!

      current projects 

      Roofs

      This is just example text. Click to edit and add your own content. This section is a great place to display and discuss your past projects or best work.

      Image Recent Work 1

      Garden

      This is just example text. Click to edit and add your own content. This section is a great place to display and discuss your past projects or best work.

      Image Recent Work 1

      RECENT WORK

      Image Recent Work 1

      Plumbing Projects

      1. Plan for ongoing leak repair using list from VRI.  Set by priority and budget.
      2. Identify any plumbing issues which must be rectified before end of season 2019.
      Image Recent Work 2

      Coop or Grounds Renovations

      1. Weedwhacking every 2 weeks by onsite employee
      2. Estimates from competitive landscape companies for 2020
      3. Planning for fall/spring cleanups and snow removal over the winter
      Image Recent Work 3

      Projects in Progress

      1. Roof for Sutton (unit    )
      2. Roof for Werkmeister (unit 104)
      3. Roof leak identified for Napolitan (unit  )
      4. Hire a local property contact for winter crisis management
      Image Recent Work 3

      Additions or owner renovations planned or in progress

      1. Deck completed for Cohen (unit 5C)
      2. Renovations continue for Werkmeister (unit 104)
      3. Addition requested by Prado (unit  )

      PHOTO GALLERY 

      CONTACT US

      If its not an emergency, please let your board know what is on your mind.  Suggestions, comments, concerns, questions.  This is a platform to be heard.  Phone number is optional but if you want a call back, it may speed things up.

      Board direct email is 307Sylvan@gmail.com.

      House Rules (rev 2019)

      Please review and abide


      HOUSE RULES- Revised 2019

      Vehicles and Parking

      1. From July 1 through Labor Day cars are to be off grounds except when loading and unloading. This includes ALL guests.

      a. The only permissible parking area is the parking lot.

      b. Cars with Handicapped plates or stickers and a current Somerset parking hang tag may park on the grounds, but only in designated spots.

      c. Unregistered vehicles are not permitted on any of the corporation’s property, including the lot across the road.

      d. When work is being done on a unit, the worker should unload his tools and equipment and park his/her vehicle across the road.

      e. Cars parked in unauthorized spots can be towed and any damages to pipes or septic tanks will be billed to the one responsible.

      2.

      a. Vehicles travelling within the co-op must obey the posted speed limit of 3 MPH.

      b. Motorcycles, dirt bikes, and mopeds are not permitted on the premises.

       

      The Lakefront

      3. When a lifeguard is not present, you swim at your own risk.

      a. Children must be accompanied by an adult.

      b. Fishing is not permitted on or near the swimming area.

      c. The lifeguard’s boat is only for the lifeguard’s use or an emergency situation where help is needed to rescue an individual.

      d. Garbage, debris and cigarette butts are to be placed in appropriate receptacles.

      e. No glass containers are to be used on the beach or docks.

      4. Boats are to be docked in the designated boating areas only.

      a. No boats are to be left tied up to the boating dock.

      b. All boats left at the boating area are to be registered with the co-op board.

      c. No trailers are to be left at the lakefront or in the parking lot.

      d. Please be sure to leave boats positioned so that they DO NOT collect water as this creates a breeding ground for mosquitoes.

      Dogs

      5. No dogs or other household pets are permitted at the lakefront area or on docks.

      a. The lakefront area is defined as the portion of the grounds where the beach is located, i.e. the area covered by sand.

      b. Dogs must be leashed at all times while on the grounds and under the control of an adult at all times.

      c. Owners will be held responsible for the actions of their pets while on the property.

      d. Owners are responsible for cleaning after their dogs/pets.

      e. Owners failing to comply with rules related to dogs or household pets may be subject to fines as determined by the Board.

       

      Cooperator’s Units

      6. The exterior façade of the buildings, windows, decks, sheds, steps, railings, etc. are to be kept in good condition. The cooperator is responsible for painting, removing mold, and repairing exterior damage. The cooperator is responsible for removing any non-working items (water tanks, BBQ grills, etc.) at their expense.

      a. If the cooperator fails to address issues associated with their unit’s exterior, the board may take prudent action to address the issues at the cooperators expense.

      b. Repairs and replacements inside the unit are the cooperator’s responsibility.

      c. Inside water problems and inside pipes are the responsibility of the cooperator.

       

      Roofs

      7. The coop will supply the labor to repair or replace the roof.

      a. Cooperators must pay for all roofing material and arrange for their delivery before any work can begin.

      b. No new structure shall be placed on any new roof. (e.g. antennas/skylights).If structures are placed on the roof all subsequent repairs are the cooperators sole responsibility.

      c. Cooperators are responsible for removing debris from roofs and maintaining gutters in good repair.

       

      Garbage

      8. Garbage must be placed in the dumpster in the parking lot.

      a. Garbage should not be left outside the unit.

      b. Bulk items are not to be placed in the dumpsters across the road and are not to be left outside the dumpster.

      c. When renovating or when removing bulk items, (furniture, refrigerators, mattresses, building materials, debris, etc.) the cooperator must provide for their removal at their own expense.

       

      Washing Machines

      9. No washing machines (clothes or dishes) are permitted unless the individual cooperator has their own dry well and independent water supply to said machine. No washing machines may be hooked up to the co-op’s water supply. Any hook-up must be with the board’s permission.

      a. Clotheslines are not permitted.

       

      Lawns, Trees, Bushes

      10. Cooperators are responsible for any damage to septic tanks or pipes due to trees or bushes they’ve put in, including ones put in by previous owners.

      a. Cooperators may not remove trees without the board’s permission.

      b. Cooperators are responsible for maintaining any bushes or hedges he/she puts in or any put in by previous owners of said unit.

      c. Cooperators are responsible for moving items placed on lawn prior to mowing or will be responsible for mowing said area. Landscaper will not move any items.

      Tents and Parties

      11. A tent can be used temporarily only after approval from the board.

      12. Use of the pole barn, tot town and the refrigerator in the community room may be reserved after contacting the board or board’s designee for handling such requests.

      a. A deposit of $100 will be collected at the time of the reservation for the purpose of addressing any damage or clean-up associated with the event. All or part of the deposit will be returned to the cooperator within one week of the post event inspection.

      12a. Lakefront parties must be approved by the board.

      a. Cooperators holding the party are responsible for providing extra bags and receptacles for cleanup. Cooperators are responsible for cleanup and carting away all garbage and debris.

      b. Cooperators are also responsible for cleaning up the lakefront bathroom and providing extra sanitary supplies.

       

      Rules of Ownership

      13. Occupancy: From April 15th, when water is turned on (weather permitting) and until October the 15th when water is turned off, pipes are drained and units are winterized. Anyone who violates occupancy rules by staying overnight will be subject to a $100.00 per night penalty that will be added to their maintenance.

      14. Only two names are permitted on a stock certificate.

      15. A cooperator may own one unit only.

      16.  Any cooperators winterizing or summarizing their units are responsible for any damage to pipes and/or any other types of water damage.

      17. All requests for work on your unit must put in writing and submitted to the board.

      18. Sheds or storage units require the board’s approval.

      19. Maintenance should be paid within 20 days of quarterly billing.

      a. There is a 10-day grace period.

      b. After 30 days, there is a $30 late fee per month.

      c. If you miss the entire quarter, you are subject to a 30% late charge (30% of your quarterly maintenance.)

      d. After two quarters of missed payments, legal action will commence.

      e. Cooperators in arrears cannot vote.

      20. Cooperators will be responsible for any acts or vandalism committed by themselves, relatives, and/or guests.

      21. All units must have working smoke alarms and fire extinguishers.

      22. A cooperator must settle any arrears associated with maintenance, fines, or costs to address exterior unit issues prior to the sale of a unit.

      23. Absolutely NO items besides septic safe paper should be placed in toilets (no grease, “flushable” wipes, sanitary items, paper towels, etc.)

       

      Rentals

      23. A cooperator who rents must be fully paid up and have unit in good repair.

      a. The board must be notified that a rental is in progress.

      b. The name, address and telephone number of the renter is to be submitted to the board.

      c. Only one rental per season is permitted.

      d. The cooperator must submit a $100 rental fee and $200 security deposit.

      24. All renters must be given a copy of the house rules and sign an agreement that they will abide by them prior to the rental start date. A copy of the agreement must be submitted to the board prior to rental start date.

      25. Cooperators must notify the board of any persons (family or guests) that will be staying on the property if the cooperators themselves will not be present during the visit. We must be able to identify persons who have permission to be on the grounds for the security of all cooperators.

       

       

      Extensions

      See attachment.


       

      Somerset Leisure Homes

       

       

      Rules for Extensions on Existing Units

       

       

      1.      A written plan detailing dimensions, location and materials must be submitted to the board along with a diagram prior to any work commencing.

      2.     The board will determine if the proposed addition complies with the proprietary lease and the house rules.

      3.     If it complies the cooperator must then get written approval of their neighbors (within 20ft. radius) prior to commencing work.

      4.     Obtain a permit. The Town of Beekman requires a permit for said work.

      5.     Upon competition of work, the board will measure the extension for additional shares, which will be billed beginning at the next quarterly maintenance period.

      6.     An open deck will be charted at $1.50/sq. ft. For example, if it is an area of 100 square feet, the cost will be $150 per year; dividing the $150 by the coast of a yearly share at the present cost of $36, a cooperator would get 4 additional shares.

      7.     If a cooperator wants to enclose an open deck, they must again get permission from the board, neighbors, and the town. An enclosed deck will be billed $7.50/sq. ft. For example. An area of 100 square feet would cost the cooperator $750 per year. Following the formula, they would receive 21 additional shares.

      8.     Once the new addition is completed, the cooperator needs to contact the board for a new stock certificate reflecting additional shares.